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Privacy Policy

This webpage sets out when and how we use your personal information that you or others provide to us. 

 

Who we are

 

We are Stephen Hoare trading as Peptide Conferences. Our registered address is Orchard Bank, Fisher Lane, Bingham, NOTTINGHAM NG13 8BQ, UK.

 

Peptide Conferences is the controller and responsible for this website.

 

If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us by email at info@peptideconferences.org.


How do you use my data?

 

When you register for a conference

When you register for a conference organised by Peptide Conferences, we will use your personal information to process your registration and provide you with access to the conference. The details we collect from you when you register include your name, academic affiliation, address, email address and contact telephone number.

 

We need to process your personal information in this way to register you for the conference. When you register for the conference you are giving us consent to email you in connection with that conference.

 

Our conferences are supported by sponsors, exhibitors and other commercial organisations. When you register you will have the option to given consent for your contact details to be passed to these organisations. If you do not give this consent, your information will not be passed on. You do not need to give this consent in order to attend or get other benefit from the conference.


When you opt-in to our email list

When you opt-in to our email list, we may also handle your personal information (your name, contact details and the other details you provide to us) in order to provide you with marketing emails containing information about other conferences organised by Peptide Conferences as well as selected other academic conferences in the peptide sciences.

 

When we send you marketing emails because you have opted-in to receive them, we rely on your consent to contact you for marketing purposes. 

Every email we send to you for marketing purposes will also contain instructions on how to unsubscribe from receiving them.

 

You are not under any obligation to provide us with your personal data for marketing purposes.

 

You can tell us that you do not want your personal information to be processed in this way at any time by contacting us at info@peptideconferences.org or, where relevant, by following the unsubscribe link shown in every marketing communication you receive from us.

 

To make our site better:

We may also use your personal information to provide you with a more effective user experience (such as by displaying news and updates we think you will be interested in).

 

We may also use your personal information for the purposes of making our site more secure, and to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

 

We process your data for this reason because we have a legitimate interest to provide you with the best experience we can, and to ensure that our site is kept secure.

 

You can prevent us from using your personal information in this way by using the 'do not track' functionality in your internet browser. If you enable do not track functionality, our site may be less tailored to your needs and preferences.

 

If our business is sold: 

We will transfer your personal information to a third party:

  • if we sell or buy any business or assets, we will provide your personal information to the seller or buyer (but only to the extent we need to, and always in accordance with data protection legislation); or
  • if Peptide Conferences or the majority of its assets are acquired by somebody else, in which case the personal information held by Peptide Conferences will be transferred to the buyer. 

We process your personal information for this purpose because we have a legitimate interest to ensure our business can be continued by the buyer. If you object to our use of your personal information in this way, the relevant seller or buyer of our business may not be able to provide services to you.

In some circumstances we may also need to share your personal information if we are under a duty to disclose or share it to comply with a legal obligation.

What about technical information and analytics?


Information we collect about you: When you visit our site we will automatically collect the following information:

  • technical information, including the Internet protocol (IP) address used to connect your computer to the internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, screen resolution, operating system and platform; and
  • information about your visit, including the full Uniform Resource Locators, clickstream to, through and from our site (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.

Information we receive from other sources: We are also working closely with third party advertising networks, analytics providers, hosting providers and search information providers from whom we may also receive general aggregated anonymous information about you.

We will combine the information you provide to us with information we collect about you. 


Cookies


Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our site and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.


A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. We only use (and store) non-essential cookies on your computer's browser or hard drive if you provide your consent.


Cookie Purpose:

  • JSESSIONID Preserves users states across page requests.
  • __utm.gif (google-analytics.com) Google Analytics Tracking Code that logs details about the visitor's browser and computer.
  • __utma Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytics to calculate the duration of a website visit.
  • __utmc Registers a timestamp with the exact time of when the user accessed the website. Used by Google Analytics to calculate the duration of a website visit.
  • __utmt Used to throttle the speed of requests to the server.
  • __utmv Saves user-defined tracking parameters for use in Google Analytics.
  • __utmz Collects data on where the user came from, what search engine was used, what link was clicked and what search term was used. Used by Google Analytics.
  • sp_id.2a25 Unclassified 
  • _sp_ses.2a25 Unclassified 
  • dm_last_page_view Unclassified 
  • dm_last_visit Unclassified
  • dm_this_page_view Unclassified
  • dm_timezone_offset Unclassified 
  • dm_total_visits Unclassified 
  • DmPagesCach Unclassified 
  • I (d32hwlnfiv2gyn.cloudfront.net) Unclassified 
  • snowplowOutQueue_snowplow_cf Unclassified

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, which we do not have any control over. These cookies are likely to be analytical/performance cookies or targeting cookies.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. 

Except for essential cookies, all cookies will expire after 2 years.

 

Where is my data stored?

 

We are based within the UK, however some of our external third parties are based outside the European Economic Area (EEA) so their processing of your personal information will involve a transfer of data outside of the EEA.

Whenever we transfer your personal information outside of the EEA, we ensure it is protected by making sure at least one of the following safeguards is in place:

  • by transferring your personal information to a country that has been deemed to provide an adequate level of protection by the European Commission;
  • by using specific contracts approved by the European Commission which give your personal information the same protection it has
  • where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.

To keep this privacy policy as short and easy to understand as possible, we have not set out the specific circumstances when each of these protection measures are used. You can contact us at info@medcomms.org for the details as to how we protect specific transfer of your data.


All information you provide to us is stored on our secure servers or those of our third party data storage providers.


How long do we retain your data for?


Where you have registered for one of our conferences, we will retain your data for a period of 5 years, to ensure that we are able to assist you should you have any questions, feedback or issues in connection with your attendance at the conference.


Where we have used your personal information to contact you for marketing communications, if you have opted-in:

  • we will contact you at least every 2 years to ensure you are happy to continue receiving electronic communications

If you tell us that you no longer wish to receive marketing communications from us, we promise to stop sending them to you.


Where we have processed your data for any other reason (such as where you have contacted us with a question in connection with one of our conferences) we will retain your data for 2 years.

Your right to object under data protection laws


You have the right to object to us handling your personal information when:

  • we are handling your personal information based on our legitimate interests (as described in the “How do you use my data” section above). If you ask us to stop handling your personal information in this way, we will stop unless we can show you that we have compelling grounds as to why our use of your personal information should continue; or
  • for marketing purposes. If you ask us to stop handling your personal information on this basis, we will stop.

What are my rights under data protection laws?


You have various rights under the data protection laws, which you can exercise by contacting us. The easiest way to do this is by email at info@peptideconferences.org.


Right of access

You are entitled receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information.


You also have the right to access your personal information which we are handling.


Right to rectification

You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.


Right to restriction

You can restrict our processing of your personal information where:

  • you think we hold inaccurate personal information about you;
  • our handling of your personal information breaks the law, but you do not want us to delete it;
  • we no longer need to process your personal information, but you want us to keep it for legal reasons; or
  • where we are handling your personal information because we have a legitimate interest (as described in the “How We Use Your Data” section above, and are in the process of objecting to this use of your personal information.

Where you exercise your right to restrict us from using your personal information, we will then only process your personal information when you agree, except for storage purposes and to handle legal claims.


Right to data portability

You have the right to receive your personal information in a structured, standard machine readable format and to send this to another organisation controlling your personal information. 

This right only applies to your personal information we are handling because you consented to us using it or because there is a contract in place between us.


Right to erasure

You have the right to require us to erase your personal information which we are handling in the following circumstances:

  • where we no longer need to use your personal information for the reasons we told you we collected it for;
  • where we needed your consent to use your personal information, you have withdrawn your consent and there is no other lawful way we can continue to use your personal information;
  • when you object to our use of your personal information and we have no compelling reason to carry on handling it; 
  • if our handling of your personal information has broken the law; and
  • when we must erase your personal information to comply with a law we are subject to.

Right to complain

You have the right to lodge a complaint with the Information Commissioner's Office, the supervisory authority for data protection issues in England and Wales.


What about websites we link to?


Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates.


Our site connects you to different websites. If you follow a link to any of these websites or use our services, please note that you have left our site and these websites have their own privacy policies.


We do not accept any responsibility or liability for these policies or websites. Please check their policies before you submit any personal information to these websites.


When will you change your privacy policy?


Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail or post.


Please check back frequently to see any updates or changes to our privacy policy.


How do I contact you with feedback?


Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to:


Dr Stephen Hoare t/a Peptide Conferences

Orchard Bank, Fisher Lane

Bingham

NOTTINGHAM NG13 8BQ

UK


Or info@peptideconferences.org 

 

This privacy policy was last updated on 21/05/18